Introduction
Vernalia Studio Ltd. (“we”, “us”) takes your privacy seriously.
This policy applies to anyone who visits our website or contacts us
in relation to our services. It does not apply to third-party
websites linked from our site, which operate under their own privacy
policies.
This policy explains how we collect, use, and protect your personal
data when you use our website. We act as the data controller for
this information. By using the site, you acknowledge the practices
described in this policy.
What is personal data?
Personal data is any information about a person which identified
them.
What type of data do we collect?
We collect:
- Identifying information: name.
- Contact information: email address.
We do not collect sensitive data or data relating to children.
How do we collect your personal data?
We collect personal data when you contact us directly through the
website, for example by completing the contact form or sending us
correspondence. This typically includes your name and email address.
We also collect limited technical information automatically when you
use the website, such as data related to your device and connection.
This is processed by our infrastructure and analytics provider
(Cloudflare) to help ensure the website’s security and performance.
How and why do we use your personal data?
In accordance with data protection law, we only use your personal
data where we have a valid legal basis to do so. For the purposes of
our website and services, the primary legal basis is your consent
when you contact us. We do not rely on any other legal basis for
processing your personal data.
We use personal data for the following reasons:
-
To respond to your enquiries and communicate with you, and where
relevant, to take steps prior to entering into a contract or to
perform a contract with you. The legal basis for this processing
is the performance of a contract or taking steps at your request
before entering into a contract, and our legitimate interests in
managing communications.
-
To operate, maintain, and improve the website, including
monitoring its performance and security through services such as
Cloudflare. This may involve the processing of limited technical
data (e.g. IP address and request data). The legal basis for this
processing is our legitimate interests in ensuring the proper
functioning and security of the website.
Marketing
We do not use your personal data for marketing purposes, and we do
not carry out profiling or automated decision-making based on your
personal data. We do not track your activity across websites or
build user profiles for advertising. Any data collected is used
solely for responding to enquiries and ensuring the secure and
effective operation of the website.
Do we share personal data?
We share personal data only where necessary to operate the website,
respond to enquiries, or manage our business operations. This may
include trusted third-party providers supporting website
infrastructure and analytics (such as Cloudflare), communication,
and administrative functions.
These providers process personal data on our behalf and only in line
with our instructions, with appropriate data protection safeguards
in place. We do not sell, rent, or share your personal data with
third parties for marketing purposes.
International transfers
Some of our service providers may process personal data outside of
the European Economic Area (EEA). Where this occurs, we ensure that
appropriate safeguards are in place, such as standard contractual
clauses or equivalent legal mechanisms, to protect your data.
Do we use third-party links on our website?
The website may include links to third-party websites or content. We
do not control these external sites and are not responsible for
their privacy practices. You should review their privacy policies
before providing any personal data.
Is personal data secure?
We take appropriate technical and organisational measures to protect
personal data against unauthorised access, loss, or misuse. Access
to personal data is limited to what is necessary to respond to
enquiries and operate the website.
How long is personal data kept for?
We retain personal data only for as long as necessary to fulfil the
purposes for which it was collected.
If you contact us with an enquiry, we will retain your name, email
address, and any related correspondence for up to 6 months from our
last interaction. If no further engagement takes place within this
period, the information will be securely deleted.
Where an enquiry leads to an ongoing working relationship or
project, we may retain relevant personal data for longer where
necessary for communication, administrative, or legal purposes.
Your legal rights
Under applicable data protection laws, you have rights including:
- The right to access the personal data we hold about you
-
The right to request correction of inaccurate or incomplete data
-
The right to request erasure of your personal data (right to be
forgotten)
- The right to request restriction of processing
- The right to data portability, where applicable
- The right to object to processing
If you wish to exercise any of these rights, please contact us using
the details provided below. We will respond to your request in
accordance with applicable laws and may require verification of your
identity before processing certain requests.
You also have the right to lodge a complaint with a supervisory
authority if you believe our processing of your personal data
violates applicable data protection laws.
Keeping your information up to date
If any of the personal data we hold about you is inaccurate or out
of date, please let us know so we can correct it.
Changes to this policy
We may update this policy from time to time. Any changes will be
posted on this page, and you are encouraged to review it
periodically.
Terms of use
Unless otherwise stated, all content, design, and visual styling on
this website are the intellectual property of Vernalia Studio Ltd.
This includes layout, visual systems, written content, and any
original creative elements. These may not be copied, reproduced, or
redistributed without prior permission.
You may view and interact with the website for personal or
professional reference purposes, but you may not use any part of it
to create derivative works or republish it as your own.
We reserve the right to update or modify the website and its content
at any time without notice.
Contact & Data Controller